Diversity, Equity & Inclusion Policy

Last updated: 27 January 2026

Introduction

At Tender Copilot, we are committed to fostering a diverse, equitable, and inclusive workplace where everyone is treated with dignity and respect. We believe that embracing different perspectives strengthens our business, drives innovation, and enhances the experience of our employees, contractors, and partners.

Tender Copilot complies with the Equality Act 2010 and other relevant UK employment laws, ensuring fairness and protection against discrimination in all aspects of our operations.

Our Commitment

We are dedicated to:

• Diversity – Valuing and embracing people of all backgrounds, identities, and experiences.
• Equity – Ensuring fair access to opportunities, resources, and career progression.
• Inclusion – Creating an environment where everyone feels respected, heard, and empowered to contribute.

Scope

This policy applies to all Tender Copilot employees, contractors, and third-party partners involved in our business operations.

Workplace Practices

We commit to:

• Fair Recruitment & Progression – Ensuring hiring and promotion decisions are based on merit, skills, and potential, free from bias.
• Equal Opportunities – Providing equal access to training, development, and career growth.
• Reasonable Adjustments – Supporting employees and applicants with disabilities by making appropriate workplace adjustments in line with the Equality Act 2010.
• Respect & Zero Discrimination – Maintaining a workplace free from discrimination, harassment, or exclusion based on protected characteristics (age, disability, gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion/belief, sex, and sexual orientation).
• Flexible & Inclusive Working – Supporting a culture where diverse working styles, accessibility needs, and personal circumstances are respected.

Raising Awareness & Training

We are committed to raising awareness of DEI principles and providing guidance to employees and contractors on fostering inclusivity in the workplace.

Reporting & Accountability

We encourage open communication and commit to addressing any concerns about discrimination, bias, or exclusion in a fair and transparent manner. Any issues raised will be reviewed and addressed appropriately.

Measuring Progress

To ensure continuous improvement, we will:

• Periodically review our DEI practices and initiatives.
• Monitor feedback from employees and contractors.
• Adapt our approach as we grow and evolve.

Review & Approval

This policy has been approved by Paul Gray, CEO of Tender Copilot, and will be reviewed annually to ensure ongoing relevance and effectiveness.

Paul Gray – CEO,

Tender Copilot

27th January 2026